Free tool
Free team budget template
Just took over your team's money? Start here. This is a free, ready-to-use budget template with every revenue and expense line a youth sports team needs — already laid out, so you're not staring at a blank spreadsheet. It opens in Excel, Google Sheets, or Numbers, and works for any sport.
CSV file · no signup · opens in any spreadsheet app
What's in the template
A budgeted column, an actual column, and a notes column for every line — plus the totals and cost-per-family that parents always ask about.
Money coming in
- · Player / registration fees
- · Sponsorships
- · Fundraising
- · Grants / subsidies
- · Other revenue
Money going out
- · Facility / venue (ice, field, court, gym, ground)
- · League & registration fees
- · Officials (referees / umpires)
- · Tournaments & travel
- · Equipment & uniforms
- · Coaching / honoraria
- · Team events & extras
- · Other expenses
How to use it
Open it in your spreadsheet app, fill in the budgeted amount for each line, and update the actual column as money moves during the season. The gap between budgeted and actual is your early-warning system — it's how you catch a shortfall in November instead of at the year-end meeting.
When the spreadsheet isn't enough
A template is a great start, but a spreadsheet won't tell you which family still owes, won't remind them for you, and won't reconcile to your bank. When you're ready for that, the free budget calculator builds the whole thing for you in two minutes — and RosterLedger tracks every payment all season.
Make this the easy part of your season
RosterLedger builds your budget from a few questions, tracks every payment, nudges overdue families for you, keeps parents in the loop automatically, and produces every report — no spreadsheet, no accounting required.