Team treasurer software that builds your whole season's budget from a few questions.
RosterLedger is the simplest way to run your youth sports team's money. Track every payment, log game-day cash, reconcile to the bank, and hand parents a clean statement — without a spreadsheet or a single formula.
No spreadsheets No accounting knowledge Cancel anytime
For youth-sports teams in Canada, the US, the UK, Europe, Australia & New Zealand — priced in your local currency.
U15 BB Lightning
2026–2027 season
Cash on hand
$18,900
Collected
86%
Outstanding
$1,300
Built by a treasurer
for treasurers — born from a real season, not a boardroom
0 formulas
you enter facts; the app does all the math
~$5 / family
a normal team budget line, not a personal cost
Being team treasurer shouldn't cost you your weekends.
You volunteered to help — not to wrestle a spreadsheet at midnight, chase parents for e-transfers, and dread the year-end meeting.
RosterLedger takes the whole job off your plate, so you can get back to enjoying the season with your family.
Chasing payments
Who's paid? Who's behind? Most treasurers track it in their head — until something slips and a parent's upset.
Counting cash
Cash to refs and timekeepers, sponsor cheques, reimbursements — it all has to add up, and one mistake erodes trust.
The year-end statement
Pulling together a report nobody can argue with usually means a weekend of spreadsheet gymnastics. There's a better way.
For the treasurer
Everything you need, in one place.
The shoebox of receipts, the spreadsheet, the sticky notes — all replaced by one calm, guided app.
Guided setup — no formulas
Answer plain questions about your team and your budget builds itself, line by line, ending on a balanced season.
Payment tracking + auto-reminders
See who's paid, who's behind, and who's overdue — then let RosterLedger automatically nudge overdue families for you. No more awkward chasing.
Game-day cash log
Record the cash paid to referees and timekeepers each game, so every dollar of cash is accounted for.
Bank reconciliation
Tick off the items that cleared and instantly know your books match the bank — no more guessing.
One-click reports
Parent statements, budget-vs-actual, and the year-end financial statement — generated and ready to print or email.
Receipts, filed for you
Snap a photo of any receipt or invoice. It's auto-named, filed in secure cloud storage, and audit-ready.
Parents always in the loop
Turn on automatic monthly or quarterly updates and every family gets a clear finances snapshot — with zero effort from you.
Built-in trust
Every change is saved to a permanent record that can't be edited or deleted — and you can require a second person to approve any spending.
For the team & parents
Trust, built into the books.
When the money is clear, the whole team relaxes. RosterLedger turns your finances into something parents are glad to see.
Total transparency
Parents can see exactly where their fees go — and get automatic finance updates, so trust is built in, not asked for.
Clean statements
Every family gets a tidy, itemized statement. No disputes, no awkward texts.
Fair year-end refunds
Any surplus is split evenly across families and calculated for you, to the cent.
Audit-ready, always
Every payment, cash handout, and receipt is on a permanent record that can't be edited or deleted — any parent, board, or auditor could check the books.
Up and running in about 15 minutes.
No setup call, no training, no manual. Just answer questions in plain English.
Start in seconds
Already have last year's books? Upload the old treasurer's CSV or Excel and RosterLedger reads the roster and the budget for you. Or just answer a few questions — your choice.
Import last year's file
CSV or Excel — messy is fine
✨ Reading roster & budget with AI…
✓ 17 players + full season budget imported
Set fees the way your team pays
Enter the fee per player and how many payments families make. The installment schedule builds itself — even uneven amounts.
Set your player fee
Fee per player
$1,800
Number of payments
Sep $600 · Nov $600 · Jan $600
✓ Installment plan ready
Then just run your season
Log receipts, game-day cash, and payments as they happen. The ledger, the bank reconciliation, and every report update themselves.
File a receipt
Something a coach paid for out of pocket
First-aid kit
Coach · Equipment
Pending reimbursement created for Coach — $85
One simple price. The whole season.
No per-transaction fees, no surprises. It's a budgeted team expense — about $5 a family — not money out of your own pocket.
Team plan
≈ $5 per family · cancel anytime
- Guided budget setup
- No per-transaction fees — your money stays in your own account
- Unlimited players & sponsors
- Payment tracking + automatic reminders
- Automatic parent finance updates
- Game-day cash log & bank reconciliation
- Receipts in secure cloud storage
- Every report (parent, budget, year-end)
- Permanent record + optional two-person approval
- Multi-currency (CAD, USD, GBP, EUR, AUD, NZD, MXN)
- CSV export — your data is always yours
Set up your team and see your budget free. Pay only when you're ready to run the season.
Questions, answered.
Everything a careful treasurer wants to know before signing up.
What is RosterLedger?
RosterLedger is web software that helps the volunteer treasurer of a youth sports team manage the team's money. It builds your season budget from a few plain-language questions, tracks every parent payment and cash transaction, reconciles to your bank account, and produces every report you need — all without a spreadsheet.
Who is it for?
It's built for the parent volunteer who gets handed the team's finances — a soccer, hockey, basketball, cricket, netball, baseball, or any youth-sport team treasurer, anywhere from Canada to the UK to Australia. If you're tracking fees, sponsorships, referee and official cash, and trying to keep parents happy, RosterLedger is for you.
Do I need accounting or bookkeeping knowledge?
No. That's the whole point. You enter plain facts — names, amounts, what something was for — and RosterLedger does all the math, splitting, and reconciling. If a screen ever asked you to do arithmetic, we'd consider it a bug.
How much does it cost?
$79 for the full season. Spread across a typical roster of about 17 families, that's roughly $5 per family — a normal, parent-approved team budget line, not a personal expense. There are no per-transaction fees.
Is there a free trial?
Yes. You can set up your team and see your whole budget for free before you pay anything. You only subscribe when you're ready to run the season.
Is my team's financial information private and secure?
Yes. Your books are stored securely in the cloud, in a Canadian data region, and locked to your account — only you can see your team's data. Receipts you upload are kept in private storage that only your team can open.
Can I cancel anytime?
Yes. You're never locked in, and your data is always yours — you can export your records to CSV whenever you like.
What happens next season when a new treasurer takes over?
RosterLedger is built for exactly that. The account belongs to the team, not the person, so the outgoing treasurer can hand it off to the next one — who inherits a clean, reconciled set of books instead of a shoebox of receipts.
Run your season the easy way.
Join the treasurers who swapped the spreadsheet for fifteen calm minutes. Set up your team free today.